Legal terms

Object

The purpose of these General Conditions is to determine the terms and conditions that the User agrees to comply with as he records his personal data and in particular:

• the rules of the use of the Platform of Sciences Po,
• the conditions of access, use and processing of personal data.

Definitions

In these General Conditions, the following terms starting with a capital letter will have the following respective meanings:

“General Conditions” means these General Conditions in their latest version. The General Conditions may be subject to modifications by Sciences Po.

"Platform" means the website www.sciencespo.fr , and more generally all the websites of Sciences Po domain.

"User" means any User of the Platform who navigate on the Platform

Legal scope - Duration

The User agrees to comply with the terms and conditions of these General Conditions.

The User is informed that the General Conditions may be subject to modifications. Those modifications may be claimed to the User. The User is therefore invited to regularly read the provisions of the General Conditions.

The General Conditions remain applicable for the duration of availability of the Platform to Users.

Platform’s management

Sciences Po manages, hosts and maintains the Platform. The User is informed that Sciences Po can at any time subcontract all or part of the aforementioned missions without prior notice to the User and subject to compliance with the provisions provided for in the General Conditions.

Sciences Po is committed to making its best efforts to provide continuity of availability of the Platform to Users. However, Sciences Po can in no way be held responsible for any interruption of services occurring on the Platform.

Personal data processing

Legal responsibilities as for the General Data Protection Regulation 2016/679 - (“GDPR”)

Sciences Po is responsible for the processing of personal data of the User of the Platform.

The persons concerned by the processing  recognize and authorize Sciences Po to subcontract the processing to service providers with whom Sciences Po works for the management of the site and for the purposes mentioned below, and only to the extent necessary for the fulfillment tasks entrusted to them. In this context, Sciences Po undertakes to ensure that its subcontractors respect the same obligations as those under its responsibility described in these General Conditions, in particular in terms of the implementation of technical and organizational measures to ensure the protection of the data. Sciences Po and its service provider undertake to respect and ensure respect by their staff and any subcontractors of the data protection principles laid down by law, in particular: The principle of purpose of the processing, the principle of relevance, the minimization and proportionality of the data collected, the principle of a limited period of data retention, the principle of data security and confidentiality, the principle of information and respect for the rights of the persons concerned by the processing.

Legal basis

Under the European General Data Protection Regulation 2016/679 (known as “GDPR”), the personal data processed on the Platform are, depending on the processing purposes:

• necessary for the execution of Sciences Po's public service mission (see under article 6.1.e of GDPR),
• or according to the consent of the persons concerned (see article 6.1.a of GDPR.

The processing of personal data does not provide for automated decision-making within the meaning of the article 22 of the GDPR.

Preliminary formalities

In accordance with the General Data Protection Regulation 2016/679, the processing of personal data stored within the Platform has been declared in the Sciences Po data processing register and have been subject to privacy impact assessments if legally mandatory.

The personal data collected within the Platform by Sciences Po are hosted in France

Data processing procedures

The data processing carried out on the Platform concerns any User browsing www.sciencespo.fr and any person contributing to the production of the published content (interviews, images, etc.).

More generally, the data processing carried out by Sciences Po concerns:

• students,
• alumni,
• doctoral students,
• teachers - researchers,
• participants in research projects
• trainees and staff in executive training,
• administrative staff,
• guests and external speakers,
• Internet users browsing Sciences Po domain sites,
• donors,
• certain third parties (subcontractors, partners) contributing to the establishment's public interest missions,
• people interviewed,
• etc.

Objectives

The Platform is a communication and information medium intended for the public. It provides information and news about Sciences Po and contributes to institutional outreach.

The User understands that "communication and information medium" means in particular the implementation of the following processes:

• Video interview / journalistic article
• Advertising on the institution's news (institutional, academic, educational, scientific work)
• Dissemination of knowledge (academic, educational, scientific, and archival work)

Retention, archive, destruction of data

Data relating to the traceability of access to the Platform is stored for the legal period of one year and destroyed when it expires.

The data used for education purposes, collected or produced by the institution are kept for up to 10 years in our current archives and are used to update our academic IT tool and our tools enabling statistical analyzes. They are stored in accordance with the rules in terms of administrative useful life and legal requirements. Subject to rules for the archiving of administrative documents by Law No. 78-753 of July 17, 1978, Sciences Po can then archive academic data for the legal period of 50 years.

The data used for research purposes are kept in a current database until the end of the research project or its publication and are then transferred, in compliance with the principles of data protection, confidentiality, and possible limitation of the access to data, to intermediate archives such as research data warehouses, in accordance with the objectives of the Open Science National Plan.

Categories of personal data processed and sources

By browsing the Platform and completing the form, the User accepts that Sciences Po collects his personal data for the purposes detailed above.

Data collected on the Platform and given directly or indirectly by the User
- Traceability data (technical cookies. See the dedicated paragraph “Cookies” below)
- Personal data included in interviews and published media content

Rights

Exercise of rights

The User is informed that he has a right to access, be informed, modify and erase (in the respect of the above 2.g.vi article) his personal data.

The User also has a right to consent and to oppose, in particular if the data is used for marketing or commercial prospecting purposes, and a right to limit the processing of his data for legitimate reasons. The User can obtain the portability of his data and the right to decide the fate of his post-mortem data.

The collection and use of the User's identity photos are subject to their express consent and are subject to image rights.

The User can exercise his rights whenever he wants by sending an email to webmestre@sciencespo.fr. She or he can also contact the Data Protection Officer of Sciences Po (dpo@sciencespo.fr), if needed. Thirdly, he can eventually send a request to the French National Data Protection Authority (CNIL). 

Access rights of minor persons and of people whose data are collected indirectly (e.g. legal guardians, funders of student tuition and emergency contacts).

The rights relating to the personal data of a minor may be exercised by the data subject or by their legal guardians. These rights then apply to all personal data processed by Sciences Po, excluding health data entrusted directly by the minor to the Handicap Pole and / or the Health Pole. On the date of the minor's 18th birthday, all of these rights expire: the transfer of personal data to legal guardians is subject exclusively to the consent of the person concerned.

Some personal data is collected indirectly (e.g. data from legal officials, education funders, emergency contacts).

In compliance with the General Data Protection Regulation 2016/679, Sciences Po responds favorably to requests for accessing their personal data.

Funders of a student's education, as taxpayers must be able to justify the education of children for whom a tax benefit has been granted, in accordance with the General Tax Code (CGI) and social assistance / reductions of tax granted for children pursuing studies in higher education. They can request access from our services, in addition, to the school certificate of the student concerned.

Data recipients

The personal data collected is used for the purposes specified above by:

Sciences Po
All of the establishment's departments, in particular: the Training Department, the International Affairs Department, the Strategy and Development Department, the Doctoral School, research centers and the Science support departments Po.

The Users of the Platform

Methods of transferring personal data to recipients of data

The User is informed that Sciences Po transfers his personal data to third parties for the purposes defined in these General Conditions.

The User is informed that he may occasionally receive requests from Sciences Po concerning his authorization to transfer his personal data, in order to update or complete the previously consents. The User determines his preferences in a free and informed manner.

The other transfers described below are subject to the consent and to the User’s right to oppose.

Transfers related to the public service mission of Sciences Po

Some data transfers to public or private third parties are part of the establishment's public service mission (education, research and documentation). The User agrees by nature to these transfers during the administrative registration process.

Transfers subject to express consent (opt-in) from the User

The User may be invited by Sciences Po to accept the transfer of his personal data. Sciences Po then precisely informs the purpose and terms of this transfer. The User's consent is completely free, informed, facultative, and univoq.

Transfers subject to information, with the possibility of exercising the right of opposition (opt-out)

The transfers or data processings are by default organized, unless the User objects. The User can exercise their right to object throughout their training at Sciences Po.

Access, use and availability of the Platform

General informations

The personal information that the User transfers on the Platform is his full responsibility, without Sciences Po being held liable. Sciences Po does not accept responsibility for any damage, direct or indirect, linked to or caused by the communication of this information, except in cases of fraud or gross negligence.

Without limitation of the previous terms, the User formally acknowledges that Sciences Po cannot be held responsible for any damage, of any kind whatsoever, direct or indirect, linked to (a) the use of material, information, any other document, service provided and / or controlled by a third party operator at Sciences Po, which he would use to assist him in his online registration; (b) any virus imported or transmitted by the User into the Sciences Po information system.

Sciences Po makes every effort to offer Users available and verified information and / or tools. Despite all the care, the information is provided without warranty of any kind.

They are not contractual, may contain technical or typographical inaccuracies and are subject to change without notice. Sciences Po cannot be held responsible for errors, lack of availability of information, accuracy, updates, completeness and / or the presence of a virus on the Platform.

Sciences Po invites Users of the Platform to let the administration services know and to specify the nature of any omissions, errors or corrections, by sending an email to the address sos@sciencespo.fr.

Similarly, Sciences Po cannot be held responsible in the event of improper use of the service by the User or in the event of temporary unavailability of the service (force majeure, maintenance period or technical incident, whatever is).

Sciences Po invites Users to inform its services as soon as possible in the event of a data breach. Then complete the Notify of a data breach form or send an email to dpo@sciencespo.fr

It is expressly understood by the User of the Platform that Sciences Po cannot be held responsible for any damage, direct or indirect, material or immaterial, resulting in particular from the consultation and / or use of the Platform (or other sites linked to it) and any downloadable applications, such as the use of textual or visual information, which could have been collected and in particular from any financial or commercial damage, loss of programs or data in its information system.

By using this Platform, the User acknowledges having had the opportunity to become aware of this warning.

The User of the Platform acknowledges having the skills and means necessary to access and use this Platform.

The User of the Platform acknowledges having verified that the computer configuration used does not contain any virus and that it is in perfect working order.

Login password

Entering the Username and Password of the User constitutes proof of their connection to the Platform. This username and password are strictly personal and confidential. They will be requested from the User each time they connect to the Platform.

They must not be communicated or shared with third parties. The User also guarantees that his username and password will not be saved automatically by his browser. Failing this, the User acknowledges being the sole responsible, with regard to Sciences Po and / or any other person (natural or legal), for the use of his identification elements by third parties or actions or declarations made through the referral of his username and password.

In order to ensure the security of the Platform, of the Sciences Po information system and to avoid any fraudulent intrusion by unauthorized persons, the User must take care to respect the rules and good practices set out in the Password Policy of Sciences Po.

After accessing their account, the User must log out of it by clicking on the "Logout" tab so that any unauthorized person cannot access it. Sciences Po invites the User to be vigilant in this regard, especially when they log into their account from public stations (internet cafes, libraries, universities, etc.).

Availability of the Platform

Sciences Po and/or its suppliers may (at any time) modify or interrupt, temporarily or permanently, all or part of the access to the Site. Sciences Po is not responsible for any modification, suspension or interruption of this tool.

Obligations of the User

Users are required to comply with the provisions of the GDPR and, the violation of which is liable to prosecution. They must in particular refrain, with regard to the nominative and personal data to which they access, from any collection, any misuse and, in general, from any act likely to infringe the privacy or reputation of individuals or the related copyright.

Intellectual property rights

The Platform, the Web form, its general structure, as well as the texts, images, animated or not, sounds, know-how, drawings, graphics (…) and any other element making up the Platform, are the exclusive property of Sciences Po.

The same applies to the databases appearing on the Sciences Po Platform which are protected by the provisions of the law of July 1, 1998 transposing into the Intellectual Property Code of the European directive of March 11, 1996 relating to the protection database, and of which Sciences Po is a producer.

The brands of Sciences Po and its partners, as well as the logos appearing on the Platform, are registered trademarks (semi-figurative or not).

Any use or reproduction, total or partial, of the Platform, of the elements which compose it and / or of the information which appears there, by any process whatsoever, is strictly prohibited and constitutes an infringement punishable by the Code of intellectual property, unless prior written agreement from Sciences Po.

Sciences Po reserves the right to pursue any act of infringement of its intellectual property rights.

Any User depositing a logo on the Platform expressly authorizes Sciences Po to distribute it on the media concerned.

Any User submitting a photo on the Platform expressly authorizes Sciences Po to use their image within the framework of the event.

Pictures

• Sciences Po Collection (Credits mentioned in the form @ first name last name / Sciences Po; For example @Thomas Arrivé / Sciences Po)
• Shutterstock, royalty free

Cookies

The User is informed that, during his visits to the Platform, a cookie may be automatically installed on his browser. The cookie stores information relating to the user's navigation on the Platform (the pages that the User has consulted, the date and time of the consultation, etc.).

Managing preferences on cookies

The site features listed below are based on services offered by third parties (eg Twitter feed, video).

When the User of the site gives his consent (consent), these third parties place cookies which allow him to directly view on the Platform content hosted by these third parties or to share its content.

All websites today use cookies. Here are the different types of cookies used on Sciences Po websites. Via these cookies, these third parties collect and use navigation data for their own purposes, in accordance with their privacy policy (see for instance links below).

Audience measurement

Audience measurement services make it possible to generate traffic statistics useful for improving the site (ie. Measuring the audience for the various contents and sections of the Platform, the paths to access them.). Especially :

• Piwik            > Link to the privacy policy
• Google Analytics     The Platform may use a website usage analysis service provided by Google Inc. (Google analytics). The data resulting from these cookies and related to the use of the Platform will be transmitted and stored by Google on its servers. This data will make it possible to evaluate the Platform and to produce attendance statistics relating to the use that the User may make of it. Google will use this data to provide other services relating to the activity of the Platform and the use of the Internet. Google may transmit this data to its subcontractors as well as to third parties related to its legal obligations.

Social networks

The cookies that are placed via the social network buttons are intended to allow site users to facilitate content sharing and improve usability. Especially :

• Facebook        > Link to privacy policy
• Twitter            > Link to privacy policy
• Twitter (cards)        > Link to privacy policy
• Twitter (timelines)    > Link to privacy policy

Videos

The purpose of cookies placed via video sharing services is to allow the user to view the multimedia content directly on the site. Especially :

• Prezi            > Link to privacy policy
• LinkedIn / Slideshare    > Link to privacy policy
• Vimeo            > Link to privacy policy
• YouTube        > Link to privacy policy

 Sciences Po will be able to read this information on subsequent visits by the User, in order to improve the browsing experience.

Since the cookie indirectly collects personal information about the User, the latter also has a right of consultation, withdrawal and modification.

To exercise their rights over the data collected by third parties or for any questions about this processing, the User can directly contact the third parties presented above, and those mentioned in the information relating to cookies directly accessible when browsing the website. site, and updated automatically.

The CNIL website provides more information on cookies (Cf. http://www.cnil.fr/vos-droits/vos-traces/les-cookies/)

Hypertext links

The Platform may contain hypertext links to other websites.

Sciences Po cannot, however, be held liable for a third party site to which the User has had access via the Platform and which presents illegal or inaccurate content. Sciences Po does not have any means of controlling the content of third-party sites. The decision whether or not to activate these hypertext links therefore rests exclusively with the Users.

Likewise, Sciences Po cannot be held responsible for the unavailability or malfunction of these third-party sites.

Sciences Po undertakes to terminate links to other websites at the first request from the companies to which the linked sites belong.

Sciences Po must give its written authorization before setting up a hypertext link to the Platform and reserves the right to have this link deleted at any time.

Applicable and legally competent law

These contractual clauses are subject to French law.

Any dispute relating to the contractual clauses of the Platform will come under the jurisdiction of French courts.

Sciences Po thanks you for your visit.